PROCUREMENT & CONTRACT ANALYST

Job reference: SYS-5054

Location GLASGOW
Business Area / Department Head Office ~ Finance & Procurement
Type of Role Perm - Full Time
Salary & Benefits SALARY CIRCA £35K
Closing Date 28/05/2019
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PROCUREMENT & CONTRACT ANALYST

Job reference: SYS-5054

MANAGER

PROCUREMENT & CONTRACT ANALYST: FINANCE DEPARTMENT

LOCATION: ATRIUM COURT, 50 WATERLOO STREET, GLASGOW G2 6HQ

There’s never been a more exciting time to join the railway. We’re going through the biggest upgrade to our network since the Victorian Times, while running over 2,300 services every single day. As the 5th largest company in Scotland and nearly 5,000 employees, with us you can develop a career. We are looking for people who are focused on our customers. We want people that are looking for more than a just a job; we want people who are committed to giving Scotland the very best railway it has ever had.

THE ROLE: The key purpose of this role is to assist with the effective delivery of procurement services to the business (Facilities Management, Corporate Services, IT, Projects, Consultancy, HR). To assist with the management and recording of contracts, assist in strategic sourcing activities, as well as provide business as usual Procurement activities.  This role will be pivotal in driving value for money and efficiencies for ASR through scrutinising purchase requisitions raised by the business. This role will also be key in producing, promoting and enforcing procurement policies within the business and ensuring compliance is achieved.

KEY ACCOUNTABILITIES:

Manage and develop relationships with internal stakeholders involved in day to day expenditure.

Govern procurement process and compliance on day to day spend across the business via the Ebis System.

Monitor, track and expedite requisitions and orders raised by users across the business.

Manage the content of online catalogues (Ebis) used across the business and ensure there are contracts in place for these areas of spend.

Assist with Strategic Sourcing / tendering activities and management of contracts database / supplier issues log.

Assist in developing and implementing robust purchasing policies, procedures and ensure effective communication within the business via online resources.

Supplier rationalisation and assist in developing new and existing supply chain relationships.

Collaborate with wider Abellio group or other ASR procurement teams to seek synergies with a view to initiating or taking part in beneficial activities. 

Resolving invoicing enquiries, initiate corrective actions and maintain good relations with internal and external stakeholders to this process.

Assist with the assessment and creation of new suppliers to Ebis to ensure they meet franchise committed obligations and pose no risk to the business.

Responsibility for compiling the department monthly KPI/MI reports.

Some travel expected but mainly office based.

THE PERSON: Educated to degree level. Ideally Chartered or working/willing to work towards being chartered member of CIPS.  Excels in developing relationships with critical stakeholders.

KNOWLEDGE /SKILLS: Highly articulate and analytical.  Proficient IT skills including MS-Office (excel, word, PowerPoint).  Relevant Qualifications/experience in Procurement. Previous experience in managing 2P2 processes, tendering, and managing contracts registers/database.

ADDITIONAL INFORMATION: Post covers 35 hours per week, however flexibility will be required. Reference Salary will be circa £35 per annum.

ScotRail is a strong promotor of diversity in rail and particularly welcomes applicants from members of minority groups

Benefits include contributory final salary pension scheme, free and reduced rail travel for you and your family, where applicable.

Selection process: Selected candidates will be invited to attend an interview. The final stage for successful candidates will be a medical questionnaire. Appointees must submit at least two satisfactory references, Disclosure Scotland clearance and complete a six month probation period. Training initially involves a five day Induction training programme including first aid and fire safety.