What’s your job?

• Accounts Payable Assistant

Who do you report to?

• Finance Operations Manager

Where are you based?

• Glasgow

Which Team(s) are you in?

• Finance

What do you do?

• Ensure complete capture of invoices and supporting documentation into our systems
• Manual matching of invoices to purchase orders and goods receipts.
• Communicating with purchase owners/cost centre owners to ensure relevant purchase orders and goods receipts are in place.

What are your key tasks

• Ensuring complete capture of invoices and supporting documentation into our systems
• Manual tagging of invoices where errors exist
• Communicates with purchase owners/cost centre owners to ensure relevant purchase orders and goods receipts are in place
• Manual matching of invoices to purchase orders and goods receipts
• Preparing payment runs for AP manager to review
• Allocating payments against supplier invoices
• Supplier statement reconciliations performed on a monthly basis
• Responding to supplier queries via email and telephone.
• Monitoring of problem suppliers/purchase requisitions
• Providing feedback on process workflows, procedures and management information in relation to the role.
• Continually reviewing the processes in place to aide maximum efficiency of the finance function

What must you have to do this job?

• Numerically & IT literate Intermediate MS Office skills, MS Excel.
• Must be able to prioritise, multitask as well as work independently.
• Ability to efficiently give priority to activities and carry out regular functions with little or no supervision.
• Effective written communication.
• Must be a strong communicator coupled with the ability to maintain open communication with customers, internal employees and AP Supervisor/Manager as needed
• Analytical experience
• Fast-paced learners who thrive on variety and can embrace change
• Self-starters who see challenge as opportunity and are proactive problem solvers
• Commitment to our customers, our business and our success

What would it be good for you to have to do this job?

• Previous experience of working in a Finance department or equivalent AP/AR role

What do we expect from you?

• Demonstrate a strong service orientation – viewing staff and line managers as internal customers and operating in a professional, respectful and straightforward manner. Builds credibility, trust and a strong network of relationships both internally and externally. Honest and authentic.
• Take ownership of initiatives and relishes personal accountability. Capable of applying effective focus and prioritisation to deliver responsively to stakeholder requirements.
• Consistently deliver on promises and exercises appropriate cost consciousness. Promotes continuous improvement and organisational learning environment, learning from mistakes in the absence of blame. 
• Demonstrate appropriate tact and diplomacy in all interactions, capable of adapting style to a diverse population and engaging with all staff members, stakeholders and internal/external customers. Ability to establish positive relationships and build rapport with employees and managers.